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A Digital Signature Certificate, like the handwritten signature, establishes the identity of the sender filing the documents through the internet which the sender can not revoke or deny. A Digital Signature Certificate is not only a digital equivalent of a handwritten signature it adds extra data electronically to any message or a document where it is used to make it more authentic and more secured. Digital Signature ensures that no tampering of data is done once the document has been digitally signed. A DSC is normally valid for 1 Year, 2 Years or 3 Years, after which renewal is required.

Benefits of a digital signature certificate

Digital Signature Certificates are helpful in authenticating the personal information details of the individual holder when conducting business online.

Reduced cost and time: Instead of signing the hard copy documents physically and scanning them to send them via e-mail, you can digitally sign the PDF files and send them much more quickly.
The Digital Signature certificate holder does not have to be physically present to conduct or authorize a business

Data integrity: Documents that are signed digitally cannot be altered or edited after signing, which makes the data safe and secure.
The government agencies often ask for these certificates to cross-check and verify the business transaction.

Authenticity of documents: Digitally signed documents give confidence to the receiver to be assured of the signer’s authenticity. They can take action on the basis of such documents without getting worried about the documents being forged.

Classes of DSC

The type of applicant and the purpose for which the Digital Signature Certificate is obtained defines the kind of DSC one must apply for depending on the need. There are three types of Digital Signature certificates issued by the certifying authorities.

Class 1 DSC: These are issued to individual/private subscribers and are used to confirm that the user’s name and email contact details from the clearly defined subject lie within the database of the certifying authority.

Class 2 DSC: These are issued to the director/signatory authorities of the companies for the purpose of e-filing with the Registrar of Companies (ROC). Class 2 digital signature certificate is mandatory for individuals who have to sign manual documents while filing of returns with the ROC.

Class 3 DSC: These certificates are used in online participation/bidding in e-auctions and online tenders anywhere in India. The vendors who wish to participate in the online tenders must have a Class 3 digital signature certificate.

How to Apply for Digital Signature?

Following are the requirements for Applying for Digital Signature Certificate

• Submission of DSC Application form duly filled in by the applicant
• Copy of Photo ID proof
• Copy of Address proof
• Applicant Passport size Photo

Points to Remember

• Digital signatures are issued for 1 or 2 years. After their validity has expired, they need to be renewed
• A person can have different DSCs – one for official purpose and the other DSC for personal purpose
• Digitally signed documents are acceptable in legal courts as an evidence or proof

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